Process of registering a user account on http://openballotbox.com

  1. Register yourself on http://openballotbox.com using  option available.
  2. You will get a registration confirmation mail with an activation link, click on the link or copy /paste the same to web browser and press enter key.
  3. A confirmation mail will be sent to registered email id.
  4. Login to the application with “Email ID” and “Password”.

 

Process of creating Polls/ Surveys, Elections or Elections with Survey

Step 1)

  1. Create a bin using the  option on left panel. You will get the following window.

  1. Fill all the required details in Bin Properties tab
     on right side panel; i.e fill the start and end date and time for Bin; start/end date and time for election/poll or survey. Also choose the results display option.
  2. Press the button.

  

Step 2)

Click on  Upload Email tab.

  1. We need to now add the list of people whom you want the nomination/voting notices to be sent to using the following screen.

  1. Select existing group or add a new one.
  2. Select radio button to add single or multiple voter email-ids.
  3. In case of single,add email-id and name then click on button .
  4. In case of multiple

  5.  a) Download sample.xls template file.
     b) Copy and paste the email ids and names in the sheet, save it.
     c) Use the browse option and press the button.
  6. Note - if any email-id already exists, the same will not be uploaded again.
  7. You can search,edit,update and delete single or multiple voter email-ids.

 

Step 3)

Click on  Create Ballot tab.

1) When you create a Poll/Survey:

 a) Without skip logic Poll/Survey:

  1. If option for Polls was selected while creating bin, type the questions’ and choose the option for answer “system generated” or “user defined”. Then send mails to people whom you want to be participating in nomination process.
  2. People can vote or submit their feedback on survey questionnaire; the same is registered in the system with just a mouse click. Each person can vote only once.
  3. People can check the status of polling process online using the bin code till the bin status is active.

 b) With skip logic Poll/Survey:

  1. Step1
  2. Step2

2) When you create an Election:

  1. If the option for election was selected while creating bin, fill the positions name and details. You can also upload the detailed profile description too. There are two options available.

a1. Election admin can fill the nominees’ details him/herself and send direct notices to people to vote. In this case a automatic confirmation mails goes to nominated people.

a2. Election admin can send mails to people whom he/she wants to be participating in nomination process. People can fill their name, email id, organization details, biography and Manifest etc and submit.

  1. Election admin can now activate or reject the application of the nominee. In each case a mail confirmation or rejection mail goes to nominee.
  2. Once the nomination date is over, Election admin can now send the notices for voting to people.
  3. People can vote, also submit their feedback on survey questionnaire; the same is registered in the system with just a mouse click. Each person can vote only once.
  4. People can check the status of voting process online using the bin code till the bin status is active.

3) When you create an Election with Survey:

  1. If the option for election with polls was selected while creating bin, fill the positions name and details along with survey question. You can also upload the detailed profile description too. There are two options available.

a1. Election admin can fill the nominees’ details him/herself and send direct notices to people to vote. In this case a automatic confirmation mails goes to nominated people.

a2. Election admin can send mails to people whom he/she wants to be participating in nomination process. People can fill their name, email id, organization details, biography and Manifest etc and submit.

  1. Election admin can now activate or reject the application of the nominee. In each case a mail confirmation or rejection mail goes to nominee.
  2. Once the nomination date is over, Election admin can now send the notices for voting to people.
  3. People can vote, also submit their feedback on survey questionnaire; the same is registered in the system with just a mouse click. Each person can vote only once.
  4. People can check the status of voting process online using the bin code till the bin status is active.

 

Step 4)
Click on  See Results tab.

  1. Election admin can check the result of polling/survey or election online here.
  2. The results of the poll/election/survey can also be exported to excel sheet.
  3. Election admin will have records pertaining to each vote, like who voted, for whom, voter’s name and email id etc.

 

Step 5)
Click on  Purchase Pack tab.

  1. Since Open ballot box’s revenue model is based on number of notices whether for nomination or voting sent to people for polls/survey or elections, election admin has to buy the appropriate pack.
  2. There are various pack options available and highest pack value available is 5K. Incase you want to buy emails pack of more than 5K, suggested way is to buy multiple packs.
  3. Once you select the appropriate pack size, election admin needs to press the button  ; the system will now land to PayPal payment gateway.
  4. Election admin can make the payment using credit card or PayPal account.
  5. Once the payment is successful, it will add the credit of purchased email pack to the Election admin account.
  6. Election admin now can send notices to desired people for nomination or voting etc.

 

 
 
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